Performance must also be assessed to consider whether transportation costs are economical and benefits of location are met. The management tools for evaluation can be in form of comparison studies, which can set up by way of graphs and bar charts for easy visual comparison. If fixed document performance is seen to be below a needed standard, then priorities can be fixed for the sake of improvement. Document management tracking is vital in large industrial plant and utilities. Integration of document management with raw material and maintenance procurement systems as well as financial systems and their cost weighted against savings benefits must be monitored on a day-by-day basis. Senior financial officers must therefore be involved in document management depending on formats of documents in different businesses.

For example, utility companies, mineral companies, oil and natural gas are having large properties as part of their documents. These have to be effectively managed and timely decisions have to be taken whether to purchase or sell properties for the health of the business. Depending on their values and necessity to the running of the company, the documents can be categorized for better management. To assist company management, there are a number of recognized consultant companies having qualified manpower whose assistance will be beneficial for document management. They can be very effectual to audit present practices and suggest best practices, problem solving and activity plans. It may be well justified for the expense to hire established consultants to improve presentation. Document management data can be computerized to enable management to chalk out strategies on an overall basis. Implementation of document management systems with other financial systems would provide better picture of whole operation of the enterprise. This will enable various key officials to give their timely input to top management in order to devise suitable plans. For example, government may come out with special tax incentives for certain industries to invest in introducing the document management systems. In a situation where management is monitoring and managing documents, the IT department may quickly recommend purchase of a more advanced management system to take advantage of the government’s tax incentive for that business.

Lastly, it is the Document Management System of a business which enable the production and delivery of its goods and services. So when fixed documents are being managed or replaced, some important questions arise. What is the cost and cost advantage for the business. What funds are available? Should the document be stored or archived or should it be leased out and how will it benefit the business? Questions relating to the use of the Document Management Systems could be. What are the operating expenses? How much skilled and unskilled manpower would be necessary for operation? What are the training costs involved? What are the installation expenses? What is the useful life of the Document Management Systems? Is it the newest technology? These and many more questions required to be asked and answered.