As an HR specialist, you always had this various trouble of managing latecomers. And many times you tried convincing yourself that some employees are too difficult to change, no matter how you motivate them.

Here are some points to stop late comings forever, with assured results.

1. Track your employees with an exactness of minutes: The prime and foremost thing to do is to record employee in/out times accurately. As a human, it’s inconvenient for you to track an employee each time he comes in or goes out. You can automate this by utilizing a time attendance device. If you don’t have one, get a new one; it isn’t too expensive.

2. Attendance tracking, with a function for manual editing: Time Attendance devices are very accurate in tracking your employees. But as a manager it must be possible for you to add, delete or edit data coming in from time attendance devices. From time to time, one of your clerks is late because he was on a client visit. Your time attendance device will indicate it as a late coming, but as a manager you want to change the data to include the fact.

3. Consolidate your findings: So you had been tracking staff for certain time; now, consolidate your findings. Create employee wise monthly reports on latecomers. Also create department wise reports on latecomers. Analyze how many hours were lost because of latecomers.

4. Show your findings to your employees and management. Deliver monthly attendance summary reports to every employee, at the end of every month. Make the employees understand that they are being traced.

5. Implement new company policies: If your organization doesn’t have appropriate policies on late comings, make new policies. For eg. If an employee is late for more than three times a month, he loses salary for a day.

6. Motivate your staff; find worker of the month: As you have accurate attendance data, find the employee with the best attendance record for the month. Show the information in your notice board, place it in your internal website, and motivate other employees.

Just imagine doing all these manually; it’s nearly impossible. You really need a document management software that is able to automate all these. A good HR document management software can do the following for you:

1. Interprets data coming in from a time attendance devices
2. Allows manual editing of rendered time attendance data
3. Generates consolidated staff, department wise reports
4. Sends consolidated reports to employees and management every month end.
5. Processes salary taking into consideration your attendance rules and company policies.
6. Generates attendance summary to find the worker of the month.

Appropriate HR software is that can automate all these and much more. You are able to find a plenty of versions of document management software surfing the Internet.